4 steps – EU pay transparency directive guide

We have summarized the four main points of the directive and how you can prepare for 2024.

1. Job architecture & career development

Employers need to develop processes and methods for comparing work of equal value through gender-neutral and objective criteria. Examples of criteria may include: education, requirements for social skills, requirements for experience, level of responsibility, etc. Employers also need to be able to present salary ranges during recruitment and are prohibited from requesting and including an employee’s salary history in setting pay. Employers also need to be able to present gender-neutral career paths for employees. To meet this requirement, a job architecture is needed that includes career paths, salary ranges, and clarity on the internal structure between different positions and job families.

2. Right to information

Employees have the right to request information on pay setting in the organization where aggregated pay data for equal and equivalent work based on gender must be provided. To meet this requirement, the organization’s job architecture is a prerequisite, but data must also be structured systematically, preferably in a digital platform such as an HR, salary, or salary assessment tool where reports and data can be easily exported.

3. Public reporting

Employers (from 100 employees) need to present salary statistics publicly where the following key figures are included: Pay Level Pay Gap (median) Pay Gap (mean) Median Pay level Quartile pay gap Gap based on equal pay for equal work to meet this requirement, it is recommended to review the process of salary assessment and to develop a system for producing and presenting these reports and key figures.

4. Salary assessment (Joint Pay Assesment)

If the pay gap exceeds 5% in any group, a salary assessment must be carried out to map out the pay gaps and whether they are due to gender or other factors. To meet point four of the directive, the employer must have implemented a process for salary assessment that includes both gender and other factors and is able to demonstrate how pay gaps are calculated and the impact of any identified pay gaps.

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